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Manual Link to a Document or File

Updated

Linking Directly to a Document or File or Update a Link(s) to a Document or List of Documents

Follow these steps to manually link to a document or file:

  1. Locate the Document
    • Go to the Documents & Files list page.
    content-docuuments-files
    • Check the box left of the file of interest. Under Actions for the desired document or file, click Embed link to this file.
    actions-embed
  2. Copy the Link
    • A popup window will appear.
    • Highlight and copy the link from the text box.
    Link text box for copying the document URL

Note: You can only link to published items.

  1. Update the Domain
    • Paste the link into a separate text editor (i.e., notepad)
    • Replace "cms.tri-admin.com" with your website’s domain name, prefixed with www.
      Example: "www.modental.org"
       
edit-url-in-text-editor
  1. Use the Edited URL
    • Copy the updated URL. This can now be used anywhere you need to manually link to the document or file.
    • Then retest to make sure the link works.

Best practice recommendation:

If you are sharing a link to a document that you will distribute:

  1. Create a Web page that is not shown in the navigation of the site (see: Remove a page from the menu navigation)
  2. and place the link to the document on that page.

Why? Because if the document changes, you’d need to send out a new link. It also creates a smoother user experience—they can simply click the link and be prompted to log in instead.

How to Add a List of Uploaded Document Links?

  • Upload Documents
    • Go to Content → Documents & Files in the Sitefinity backend.
    • Create a library if needed, then upload your documents (PDFs, Word files, etc.) into that library (see: Upload PDF Documents Files)
  • Add the Documents List Widget
    • Navigate to the page where you want the list of document links.
    • Drag the Documents list widget onto the page from the widget toolbox.
  • Configure the Widget
    • Click Edit on the widget.
    • In the Content tab, choose:
      • From all libraries (shows all uploaded documents)
      • From selected libraries (choose specific libraries)
      • From currently opened library (shows documents from the active library)
    • Optionally, narrow the selection by categories, tags, or date ranges.
  • Set Display Options
    • In List settings, choose:
      • Paging or limit (e.g., 10 documents per page)
      • Sort order (e.g., by last published or alphabetically)
    • Customize the template if needed for styling.
  • Publish the Page
    • Save and publish the page. The widget will display a clickable list of document links for users to download.
       
document-list-content-block

Also see: Access locked document but receive error

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